Telephone: +44 (0)1227 768664    Email:

Privacy Notice – General Data Protection Regulation 2018

The Institute of Heraldic and Genealogical Studies (IHGS) recognises its responsibilities under the General Data Protection Regulation 2018 in respect of the data that it maintains on computer and in relevant filing systems in respect of students and members of IHGS. Like all educational establishments it holds and processes information about its applicants, students and alumni for various purposes. Our lawful basis for processing personal data is Legitimate Interest.

What information do we collect about you?

IHGS collects only the data we need and we keep that data up to date and only for as long as it is needed. We collect data from applicants, students and members themselves through application forms and other means. The information we collect is personal details (name, address and contact details), IHGS academic record, IHGS qualifications and payment records.

We do not collect data from enquirers who do not go onto to use our services.

How will we use the information about you?

IHGS needs to process certain personal data about applicants, students and members for a number of purposes.

  • Administration of the application process.
  • Academic administration and to facilitate your education, including admission and registration, administering programmes of study, recording progress, agreeing awards, organising examinations, course transcripts and certificates.
  • Administration of membership
  • We also collect information when you voluntarily complete student surveys and provide feedback.

We do not pass on your personal information to any third party.

How long do we keep the information?

The information is kept until the service is complete and or during the term of enrolment or membership. Some information may be passed to the IHGS Archive to retain information on students and qualifications achieved and to continue a relationship with past students.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us. You have the right of correction.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you: by email or IHGS, 79-82 Northgate, Canterbury, Kent, CT1 1BA